1. PURPOSE OF EXHIBIT

NCCE 2010 is educational and the Exhibition staged in conjunction with the conference sessions is a vital element of this educational process. The selling of products is an important aspect of this event.

2. ASSIGNMENT OF EXHIBIT SPACE

Exhibit Management shall assign the exhibit space to the Exhibitor for the period of the Exhibit (provided the Exhibit Building is made available to NCCE 2010) in priority order based on receipt of enclosed Contract. Such assignment is made for the period of this Exhibit only and does not imply that the same or similar space be held or offered for future exhibits. Every effort will be made to respect the Exhibitor’s space choices whenever possible, but Exhibit Management decisions will be final. Exhibit Management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total Exhibition. Furthermore, Exhibit Management reserves the right to withdraw its acceptance of this Application/Contract if it determines in its sole discretion that the Exhibitor is not eligible to participate or the Exhibitor’s products or services are not eligible to be displayed in this Exhibit.

3. RENTAL OF SPACE AND ITS USE

Rental includes the following exhibit equipment: 8’ high backwall, 36” high side rails, plus a 7” x 44” sign featuring the Exhibitor’s company name (only if requested on the Exhibitor’s Packet forms, which will be provided). Twenty-four hour general security and general aisle cleaning are provided. Standard Exhibits: Regular and specially built backwalls including signs may not exceed an over-all height of 8’. Low side dividers between exhibits should not exceed 36” in height. If a high divider is desired, it cannot exceed 8’ in height nor extend from the backwall more than one-half of the depth of the space. Crossover or Area Displays: These must be constructed as two standard 8’ high exhibits facing each other across an aisle but connected by one or two exhibitor’s name signs (18” high with lettering 12” high maximum) that bridge the two exhibits at a level 8’ high at sign base. Signs must be at least 3’ from ends of exhibit. A floor covering cannot be placed in the aisle between the two exhibits. No displays or obstructions may be placed in normal aisle area. Cubistic or Free-Form Displays: These may be constructed in any manner desired, within the areas designated, except the upper 40% of each display must be at least 50% open. Island Exhibits: These have four open sides. This type of exhibit must limit any walls or other display items to 16’ in height, with length of walls or items not to exceed one-half the depth and width of the space. Special designs may be submitted to Exhibit Management for approval. Peninsula Exhibits: These face three aisles. This type of exhibit must limit the length of the backwall to one-half the width of the space, centered, and backwall and any other display item must not be more than 8’ in height. Equipment: While equipment is excluded from the height restrictions, it should be placed in the exhibit so as not to obstruct the view of neighboring exhibits.

4. SUBLETTING OF SPACE

The Exhibitor shall not assign, sublet, or apportion the whole or any part of the space assigned or have representatives, equipment, or materials from firms other than his or her own in the Exhibit Space without written consent of Exhibit Management. Only one company shall be considered as the Exhibitor; any other company or entity in the Exhibit Space shall be considered a subsidiary or affiliate.

5. INSTALLATION AND DISMANTLING

The Exhibitor explicitly agrees that in the event he or she fails to install his or her products in assigned Exhibit Space or fails to remit payment for required space rental at time specified, Exhibit Management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper. In addition, the Exhibitor shall not dismantle or otherwise interfere with the orderly conduct and display of the Exhibit until the Exhibit Floor is finally closed to the Conference attendees.

6. FIRE AND SAFETY REGULATIONS

Exhibitor shall not pack merchandise in paper, straw, excelsior, or any other readily inflammable material. All cartons stored in the Exhibit Building shall be emptied of contents. Exhibitor shall use no inflammable decoration or covering for display fixtures, and all fabrics or other material used for decoration or covering shall be flameproof. If required by local law or ordinances, Exhibitor shall have on hand in its Exhibit Space a notarized affidavit establishing that its display materials have been treated during the last year with an approved chemical. All wiring devices and sockets shall be in good condition and meet the requirements of local law.

7. UNION LABOR

If required by local ordinances, Exhibitor must comply with all union regulations applicable to installation, dismantling, and display of the Exhibit.

8. EXHIBITOR CONDUCT

Exhibitor and its representatives shall not congregate or solicit trade in the aisles. The prior written consent of Exhibit Management is required for the employment or use of any live model, demonstrator, solicitor, or device for the mechanical reproduction of sound. Such employment or use shall be confined to the Exhibit Space. Exhibit Management, in its sole and absolute discretion, may withdraw its consent at any time, in which event Exhibitor shall terminate such activity immediately. All promotional plans must be submitted to Exhibit Management for approval. Distribution of pamphlets, brochures, or any advertising matter must be confined to the Exhibit Space. Exhibitors are prohibited from bringing alcoholic beverages into the Exhibit Hall. Exhibitor shall refrain from any action that will distract attendees from attendance at the Exhibit during open hours. Exhibitor shall not lead attendees from one Exhibit Space to another or to elevators or escalators. Exhibitors or any of their representatives shall not conduct themselves in a manner offensive to standards of decency or good taste.

9. FILM, SOUND DEVICES, AND LIGHTING

If videos, loud speakers, or sound devices are used, the Exhibitor agrees to comply with union requirements for the operation of the equipment. Equipment will only be permitted if tuned to conversational level and is not objectionable to neighboring Exhibitors. Operating equipment that emits excessive noise must be run intermittently for specific demonstrations only. Exhibit Management reserves the right to restrict the use of glaring lights or objectionable lighting effects.

10. CONTRACTOR SERVICES AND INFORMATION

Where an Official Contractor has been designated to perform services for an Exhibitor—such as the rental of furniture, set-up of exhibits, electrical work, plumbing, labor, or any other service— no Exhibitor or representative shall contract for such services with other than the said Official Contractor unless permission has been secured in writing in advance from Exhibit Management. Exhibit Management assumes no responsibility or liability for any of the services performed or materials delivered by the contractors.

11. STORAGE

Exhibitor will not be permitted to store packing crates and boxes in the booth or the Exhibit Hall during the Exhibition, but these, when properly marked, will be stored and returned to the booth by Service Contractors. It is the Exhibitor’s responsibility to mark and identify all crates and boxes. Crates and boxes not properly labeled may be destroyed. No trunks, cases or packing material shall be brought into or out of the Exhibit Space during Exhibit Hours.

12. PHOTOGRAPHS

No photographs shall be taken without the prior consent of Exhibit Management or the Exhibitors involved.

13. RELEASE OF RESPONSIBILITY CLAUSE

Exhibitor agrees to observe and abide by the foregoing Terms, Conditions, and Rules and by such additional Terms, Conditions, and Rules made by Exhibit Management from time to time for the efficient or safe operation of the Exhibit, including, but not limited to, those contained in this Contract. There is no other agreement or warranty between the Exhibitor and Exhibit Management except as set forth in this document. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arriving out of injury or damage to the Exhibitor’s displays, equipment, and other property brought upon the premises of the Washington State Convention and Trade Center and shall indemnify and hold harmless the Washington State Convention and Trade Center, servants, and employees, of any and all losses, damages, and claims. NCCE 2010 and the respective officers, employees, and agents assume no responsibility whatever for any property, equipment, or software sent to, installed in, shipped from, or otherwise in the custody of NCCE 2010 or its agents, or the Washington State Convention and Trade Center, and is hereby expressly relieved and discharged from any and all liabilities for any loss, injury, or damage that may be sustained for any reason.

14. CANCELLATION OR TERMINATION OF EXHIBIT

If because of war, fire, strike, Exhibit Facility construction or renovation project, government regulation, public catastrophe, act of God, or the public enemy, or other cause beyond the control of Exhibit Management, the Exhibition or any part thereof is prevented from being held, is cancelled by Exhibit Management or the Exhibit Space becomes unavailable, Exhibit Management’s sole discretion shall determine and refund to the Exhibitor its proportionate share of the balance of the aggregate exhibit fees received that remains after deducting expenses incurred by Exhibit Management and reasonable compensation to Exhibit Management. In no case shall the amount of refund to Exhibitor exceed the amount of the Exhibit Fee paid.

15. EXHIBITOR CANCELLATION

Cancellation of any portion of this Application/Contract by the Exhibitor will be accepted only at the discretion of Exhibit Management and then only based upon the following refunds: Prior to or on September 30, 2009— 80% refund of deposit on cancelled space; after September 30, 2009, but before or on January 29, 2010 — 20% refund of deposit on cancelled space; after January 29, 2010 — no refund. Except as the Exhibitor’s rental obligation may be reduced as set forth in the preceding sentence, the Exhibitor is responsible for total booth rental irrespective of the reason for the cancellation by the Exhibitor because of the failure of an Exhibit to arrive for any reason.

16. AGREEMENT OF TERMS, CONDITIONS, AND RULES

Exhibitor agrees to observe and abide by the foregoing Terms, Conditions, and Rules and by such additional Terms, Conditions, and Rules made by Exhibit Management from time to time for the efficient or safe operation of the Exhibit, including, but not limited to, those contained in this Contract. In addition to Exhibit Management’s right to close an Exhibit and withdraw its acceptance of this Application/ Contract, Exhibit Management in its sole judgment may refuse to consider for participation in future Exhibits an Exhibitor who violates or fails to abide by all such Terms, Conditions, and Rules. There is no other agreement or warranty between the Exhibitor and Exhibit Management except as set forth in this document. The rights of Exhibit Management under this Contract shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of Exhibit Management.

Contact Us

NCCE 2010 Exhibit Management
1277 University of Oregon
Eugene, OR 97403
Ph: 1.541.346.3537
Fax: 1.541.346.3509
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